Everyone dreams about setting up their own business and becoming their own boss.  Many today see starting their own business as their only answer to protect themselves against their downsizing companies and the continued downturn of the economy.  The only assurance you can have is one that you create, by investing in your own future you become the master of your own destiny.  In the past it used to take huge resources and capital to start your own business, today there are solutions to help you get started quickly and efficiently with a low cost of entry.  A cloud based software as a service utilizing a “Virtual Office” is one way to help you start your business.

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Document archiving is an expense most businesses can do without. You pay rent so boxes can have a cool dry place to slowly rot. Thousands of dollars of rent monthly in case you need a receipt, or are audited or involved in a lawsuit! Even worse, if you are audited or are required to produce a document, you spend more money and time digging through boxes and folders to try and find what you are looking for. How much will it cost if what you are looking for isn’t there?

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Press Release:

Filocity.com May 10 2012

According to International Data Corp: As for the hard numbers, public IT cloud services revenue is expected to hit $55.5 billion in 2014, up from $16 billion in 2009.

Filocity.com is a cloud based document management system; accessible, secure, and affordable.  Industry giants are scrambling to put Clouds in their logos and give away 5 GB of space but what does that mean to a business?    Filocity.com is built to solve the real problems that businesses face with their document management needs every day and when it comes to files, it usually comes down to this: Where is my stuff – I need it now!   Unfortunately, the answer is usually, “all over the place.”  Was it filed under R for Rolling or S for Stones, B for Bill or W for William??  In a corporate environment how do you find what you need, when you need it across your enterprise.

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When you talk about selling and leasing commercial real estate, the real estate agent has to be on top of all of the necessary tools and technologies that are available to stay ahead of the competition.  Even if you feel that business for you today is better than ever, being able to offer your clients the service they expect today requires that you are able to speak to the tools that they are using every day in order for you to compete.   This can be done today easily with an online document management software system that can enable you to stay organized, handle and close more deals than ever before.

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Online file sharing is a term almost always synonymous with music and sharing music files across the internet.  More recently business have discovered that the ability to share files online is an extremely powerful business tool that can help their companies stay organized thereby saving them both time and money.

File sharing for business can be as simple as backing up your files into a folder online.  This is where most file sharing software stops.  What today has been termed “the cloud”  is primarily being used as an just off premises place to store files or what I like to call “dead” hard disk space.  Most business needs more functionality than that.

With the right software for your business, you can  accomplish many daily tasks that currently cause your business time, money and aggravation.  First you are prepared in the event of a catastrophe. If you chose the right software you will have the ability to access from anywhere. View, edit and file sharing right through your web browser.  You should have the ability to backup your contacts from Outlook, Google, Facebook contacts or any of your social contact lists as well so that your contacts are also safe.

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Throughout the last couple of years we have seen а significant shift in the way data is stored and shared. Businesses and consumers are moving away from the more traditional mediums of accessing data, such as on а hard drive,compact disk DVD or server to more flexible and accessible “Cloud Services”. 

Whether for commercial or personal use, online data storage facilities or cloud services are growing every day.  Just over the last year we have seen multiple online services pop up and been proven successful, from Sharepoint to Filocity and Salesforce.com.

Cloud services are often cited as being extremely beneficial to smaller businesses, but what exactly makes them so?

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Document management for Lawyers is an important part of every attorneys practice. Properly storing case files and client information securely, yet having it available when needed has in the past been a time consuming tasks with a fairly large learning curve for a legal practice.  Filocity.com has examined the workflow process of dozens of legal offices around the country and what they have found was that it was not so much the fear of the technology or unwillingness of the practice, but a time factor for most law offices.  We also found that many law offices still only retain 1 copy of their files in a single location.  If catastrophe were to strike be it fire or flood, the value of their practice would be greatly diminished.  Filocity.com as an online document management software as a solution had the answers to many of the problems that law firms face everyday.

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Document storage, document management delivery trucks, scanning companies, messengers, postal mail, cold storage and more.  Millions of dollars of documents flying around New York City everyday to manage document and records.  You just drive through midtown and you can see document storage trucks and messengers without too much looking around.  I have lived and worked in New York most of my life and the norm when sending a contract or document was to call a messenger service.  When the file room filled up we would lease more space in the building to use for storage or rent a storage locker which in New York cost as much as an apartment in many other parts of the US.

The cost of document management in cities like New York are exorbitant and for most business like lawyers, doctors due to legal and compliance issues those documents need to be available.  Almost every business has the need to retain their records, if only financial records for seven years.  Some business can be forced to retain records for upwards of 20years.  But what about the value of your business.  How would that be affected if you lost your customer files?  Patient records?  Legal or financial files?  Whatever the cost it is probably too high.  In order to solve this problem Filocity.com has launched a document management portal that help New York city business manage their documents, lower their expenses, protect their business value and increase their productivity.

Filocity.com is an enterprise document management solution that allows companies to backup all of their paper and electronic documents seamlessly to their business.  File organization and retrieval is made simple with their online backoffice tools that allow for secure collaboration and file sharing and acts as a complete virtual backoffice for a fraction of the price that a business can now operate under.

Filocity.com not only acts as a backup solution but you can access files “live” with the ability to view, edit, share and collaborate on your companies latest files securely right through your web browser.  The latest version of a document always tracked and available.  Filocity.com fully integrates with Microsoft Office and solves many of the business problems that companies used to need multiple pieces of software to solve.  Some of the core features of Filocity include:

Online secure backup of all of your documents, projects and contacts,   Document Management, project management, edit a pdf, convert documents to pdf, calendar sharing, task assignment, sending large files, scan files right to your secure cloud folder, fill out pdf forms, collaborate with groups, set notifications to be notified when contracts are signed or new document versions are uploaded.  Setup a data room or deal room to securely share due diligence.  Create instant audit trails, pdf books and more.

Those paper and electronic documents that you used to print and file in storage boxes can now be uploaded to your fully redundant secure cloud storage and cost a fraction to store of what you were once paying.

Filocity.com offers you new functionality already built into their internet portals called Virtual Data Rooms – VDR, that permits your documents to be posted in a prearranged way and allows  other parties around the world to access these documents and files in a trouble-free, protected, and entirely audit able way. Today, Lawyers, accountant, acquisition and merger teams as well as real estate professionals use Filocity.com to create Virtual Data Rooms, manage due diligence and control deal flow.

Benefits of Filocity.com Virtual Data Rooms

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When it comes to selling аnd leasing commercial property today, thе real estate agent has to bе up to speed whеn it соmеs tо аll tһе nесеssаry tools аnd technologies. Yes уou cаn still bе tһе greatest salesperson оn tһе block оr in yоur local area, but yоu dо neеd to know hоw tо handle issues оf technology аnd communication. Failure tо address tһis issue will seе yоu consistently falling bеһіnd in listing opportunity аnd future commissions.

Today we seе mаny circumstances wһerе the sales pitch оr presentation bу thе agent is seriously lacking frоm tһe point of view relating tо technology. Ѕоmе agents continue tо avoid thе issue of technology аnd lifting tһе computer skills frоm a personal point of view. Yеs іt dоеs require that personal computer skills and knowledge of software usage improves. Customers today demand it.

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